AI System Register Guide
Master inventory of every AI tool and production system with tier, owners, and compliance checklist.
AI System Register & Inventory Ledger
Master inventory of every AI tool and production system with tier, owners, and compliance checklist.
How to Fill Out This AI System Register & Inventory Ledger
AI system inventory register template — Single source of truth — only registered systems are approved under AI-001.
Recommended Owner: AI Governance Lead | Business and technical owners per row
Before you start
Getting Started
- Enable Editing: Click Enable Editing when Excel prompts you.
- Instructions tab: Read the Instructions sheet first for version, owners, and tab order.
- Dropdowns: Use validated lists — do not type free text in status or severity columns.
- Sample rows: Gray example rows are samples — delete or overwrite before sharing with auditors.
- Find placeholders: Use Cmd/Ctrl+F and search for [ to catch bracket placeholders.
Toolkit links
Related templates in your kit
Keep these companion documents consistent (same owners, dates, and vendor names):
- AI-005
- AI-007
- AI-011
Quality check
Before You Finalize
- Every production system in scope has current rows — no blank owner or review date.
- Dropdown values match your live process (severity, status, role).
- Sample or test rows are removed; file is ready for auditor sampling.
Evidence
Where to Store It
- Store the completed file in your compliance evidence folder (signed PDF for policies).
- Register the document in COR-013 Document Control Log with version and review date.
- Link to the record in your SOC-005 project plan or evidence index when ready.